Once you hold a meeting in Maine, you’ll see why the state’s renown as a vacation destination is becoming matched by its reputation as a first-class meetings destination. Stunning natural beauty, rich culture and entertainment, exciting outdoor adventures, exceptional shopping, and extraordinary service all come together to create a magical place for your delegates to gather. And gather they will—the mystique of the country’s most northeastern state is in part responsible for the large attendance of meetings and events held in Maine. The quality of service you’ll experience here will ensure your event is one of the most successful ever.
BY THE NUMBERS Combined Total Meeting Space 155,000 Sq. Ft. Downtown Portland Hotel Rooms 6,100 in Greater Portland One-Stop Connections 2,000+ Cities worldwide Nonstop Flights 100 Daily 1 Great Des t inat ion By The Numbers
WHAT THEY’RE SAYING
“Restaurant City of the Year” —Bon Appétit “Safest Cities in America” —WalletHub.com “Ten Coolest Cities” —Forbes “America’s Most Walkable Communities” —PBS
Our Free Services Area Introduction Annual Events Transportation Maine State Map
VISIT PORTLAND 1375 Congress Street, Portland, Maine 04102 (207) 772-4994 | (207) 874-9043 fax email@example.com , visitportland.com Group Marketing contact Kate McDonough / ext. 227 | firstname.lastname@example.org
Online RFP available at visitportland.com/meetings
President & CEO Lynn Tillotson / ext. 233 | email@example.com Editor + Ar t Director Amy Tolk / ext. 236 | firstname.lastname@example.org Design Director Robert Witkowski / ext. 231 | email@example.com ON THE COVER: Spring Point Ledge Lighthouse by Drew Fortin Photography PHOTOS, CLOCKWISE FROM TOP LEFT: Thomas Mitchell (2); Jennifer Kearns; Thomas Mitchell; Courtesy Portland Regency Hotel + Spa
Gather in Maine Our goal is to provide you with the assistance you need to make your meeting in Maine well attended, successful, and enjoyable. And our services are completely free of charge for planners; check out how we can help!
Whatever your preference or budget, we can help you find the perfect facility in which to hold your meeting, convention, or event. Choose from sophisticated urban settings, elegant coastal resorts, rustic lakeside cabins, and charming bed and breakfasts. The listings and ads, starting on page 35, highlight the amenities of our accommodations and function facilities. Our Group Marketing staff can provide more information to help you choose an event location. Small or large, your group will enjoy traditional New England hospitality, with extraordinary attention to your meeting’s details. Visit Portland’s Group Marketing services are free for event and conference planners! Our team has the expertise and connections to help you plan one of the most pleasurable events or meetings you’ll ever hold. We’re the only point of contact you’ll need, from site inspections through attendance building.
AT THE PRE-BOOKING STAGE
• Overnight Accommodations & Function Space Availability • Bid Proposals & Assistance with Presentations
• Site Inspections & Area Tours • Publicity/Promotional Materials
AT THE POST -BOOKING STAGE
• Referrals to Industry Partners • Itinerary & Program Ideas • Images, Video, PR distribution for events open to the public • Delegate Gift Ideas • Visitor’s Guides and Maps for Attendees
Thank you again for everything during WITS and showing all of us your amazing city. As I've raved [to everyone], I loved Portland .” —Monica Ortega, at Wanderful's Women In Travel Summit
SMALL-TOWN TAKEOVER Talk to our staff and learn how we accommodate groups of more than
500 by utilizing our larger conference hotels and Cross
Insurance Arena, all within walking distance of each other, in the city’s Arts District. Portland’s compact downtown and closely interwoven neighborhoods ensure you are always near the action or your next meeting. Groups have the convenience of large, flexible space within many distinctive off-site venue options to get your attendees out exploring the city and experiencing all that is unique to Southern Maine. Spread out and make it yours with a Small- Town Takeover! Small town, large hospitality. Familiarization Tour? Contact some- one from our team at ‘ visitportland. com/meetings/plan-your-event/ our-team’ . We’d love to show you around! KEEP CURRENT Sign up on meetinmaine.com to receive our bi-monthly e-newsletter directly in your inbox. SEEING IS BELIEVING Interested in joining us on a
FOLLOW US @MEETINMAINE @MARRYINMAINE
PHOTOS: Courtesy Wanderful / Women in Travel Summit
SPORT ING L IFE
Maine and sports—it's a natural fit. With its diversity of terrain and changing climate, Maine is fortunate to have an array of distinct, unique four-season sports activities. From the mountains to the sea, Maine sports venues have played host to youth, amateur, national, international, and professional-level sports; Maine has the space to hold large competitions and the services to ensure they run smoothly. Play in Maine Maine's mountain trails are getting more mileage with a host of biking and skiing events. In April, come watch athletes—some who are preparing for the 2022 Winter Olympics—compete side by side in the dual race Visit Maine World Pro Ski Tour. Cyclists will enjoy a weekend of guided rides, skills clinics, and exhibition events at the 3rd Annual Mountain Bike Festival, held in June. Then in July, all levels can compete in the Carrabessett Back- country Challenge, a mountain bike endurance event covering a great mix of terrains. Touted by industry publications from around the globe as a top Bucket List Race, the Lobsterman Triathlon returns to the shores of Winslow Park, South Freeport, in September. Athletes from around the country will swim, bike, and run along Maine’s shores to compete, and celebrate with a quintessential lobsterbake following their finish line high fives. This June, and for the next five years, the Korn Ferry Tour, the pathway to the PGA Tour, will feature up and coming golfers in the Live + Work in Maine Open at Falmouth Country Club. Professional sport teams offer groups a great option while here for work or play. 2020 will be the Maine Mariners' 3rd ECHL season at the Cross Insurance Arena, where the Maine Mammoths arena football team also plays. The Maine Red Claws were acquired by the Boston Celtics in October, and will continue to bring G-League excitement to the Portland Expo, the oldest continually active arena in the country. The Portland WE'VE GOT PROS
“The Maine Sports Commission has been a tremendous asset for promoting the many wonderful events this great state has to offer.” —Seth Woodcock, University of Maine
Sea Dogs, affiliate of the Boston Red Sox, offers family-friendly entertainment at Hadlock Field.
SAMPLING OF UPCOMING SPORTING EVENTS IN MAINE
Rangeley Snodeo Jan 25, Rangeley
Trek Across Maine Jun 19-20, Brunswick Amputee Assn of Maine Open Jul 12-15, Brunswick Tri for a Cure Jul 19, South Portland Camden Classics Cup Jul 23-25, Camden Nordic Trails Festival Jul 31 – Aug 1, Presque Isle Casco Bay Islands SwimRun Aug 9, Casco Bay New England Parkinsons’ Ride Sep 12, Old Orchard Beach The Dempsey Challenge Sep 26-27, Lewiston North American Wife Carrying
Sugarloaf Charity Summit Jan 25, Carrabassett Valley East Coast Snocross Series Jan, Bangor Maine Pond Hockey Classic Feb 7-9, Sidney US Toboggan Championships Feb 7-9, Camden Somerset Snowfest Feb 28 – Mar 1, Skowhegan, Canaan, & Madison WinterKids Downhill 24 Mar 6-7, Carrabassett Valley Visit Maine World Pro Ski Championships Tour Finals Apr 4-5, Newry PBA Playoffs Apr & Jul, Bayside Bowl, Portland Sugarloaf Marathon May 17, Carrabassett Valley Miles for Mills 5k May 25, Augusta Kern Ferry Tour Live + Work in Maine Open Jun 8-14, Falmouth Summer Solstice SwimRun Jun 20, Moose River
Championships Oct 10, Newry Millinocket Marathon Dec 5, Millinocket Santa Hustle 5K Dec 5, South Portland
PHOTOS, CLOCKWISE FROM TOP LEFT: Flo-Foto; Maine Sports Commission; The Dempsey Challenge / Sun Journal
BL ISSFUL DAY
Your guests will fall in love with Maine even as they’re celebrating your marriage. With breathtaking scenic views and an inherent allure, Maine is the perfect wedding backdrop in which to make memories to treasure for a lifetime. Marry in Maine. From barns to farms, lakeside resorts to mountaintop retreats, urban chic to coastal elegance, a Maine location can enhance your wedding with its stunning natural beauty. Maine is a wonderful wedding destination that will excite your guests, and one that they can easily incorporate into a longer vacation. Your wedding is one of the most special days of your life and we want it to be perfect! Our seasoned staff provides personal assistance throughout the planning process and is your one- stop connection to all the services you’ll need to create your magical wedding. If you want someone to take care of all the details for you, consider engaging one of the area’s excellent event planners; we can point you in the right direction there too.
• Printers • Entertainment • Florists • Transportation • Wedding Planners • Bachelor/Bachelorette Party • Honeymoon/Mini-moon
My fiancé and I are planning our wedding ourselves, so having Visit Portland reach out and do many of the vendor searches for us has been super helpful and a huge time-saver. Choosing the right Maine venue was really important to us— thank you for helping us find a venue with gorgeous waterfront scenery that is actually within our budget—we're thrilled!” — Christine Reynolds-Lemieux
MAKE IT SPECIAL, MAKE IT MAINE Bachelor or bachelorette parties, showers, mini-moon, and more—Maine is so close for many yet a world away from the ordinary. Create lasting memories of your pre-or post-wedding event by having it in Maine.
EMAIL US AT firstname.lastname@example.org or visit us online marryinmaine.com
FOLLOW US @MARRYINMAINE
PHOTOS CLOCKWISE FROM TOP LEFT: Melissa Mullen Photography; emilie inc.; Kim Chapman Photography; Melissa Mullen Photography; m. studios
THE BIG PICTURE
Our Region Within a 15-mile radius of Maine’s largest metropolitan hub, you’ll find a variety of landscapes and towns to explore. Both within and surrounding Portland, parks and preserves allow access to the tranquil natural beauty Maine is renowned for. Your attendees can enjoy a stroll on a sandy beach or a team-building canoe trip through a salt marsh in Scarborough. Westbrook’s Performing Arts Center is a state-of-the-art venue, minutes from downtown Portland in a burgeoning arts and tech riverfront town. Grab an authentic lobster roll and photograph renowned Portland Head Light while watching surf crash upon Cape Elizabeth’s rocky coast. The state’s largest retail center is located in South Portland, near the airport and several hotel and conference centers. Freeport entices travelers to uncover fabulous finds, but your group can also experience active adventures with L.L.Bean’s Outdoor Discovery School. Portland is perched on a peninsula, jutting out into island- studded Casco Bay. Older architecture blends gracefully with the new as you stroll along the waterfront or the cobblestone streets of the Old Port section of town. Portland is easy to navigate by foot, taxi or bus. Small parks and squares dot the landscape, offering comfortable respite for urban explorers. Intriguing shops and cozy coffee and tea houses beckon to passersby. Harbor cruises, historic buildings, and galleries nestle along the working waterfront. On a stroll through the Old Port, you’ll hear the squall of gulls and the low moan of bell buoys as you watch fishermen unloading their daily catch. Portland’s waterfront is still very much a working port, an integral part of the local economy. Underlying the latest tech, fashion, and culinary scene is a deep sense of continuity and natural authenticity. With sophisticated style and artistic sensibilities, Greater Portland is never-the-less unpretentious and welcoming. WELCOME TO GREATER PORTLAND BOTH REFINED AND RELAXED
DINING • Lobster, Seafood & Clambakes • “Taste of Maine” Receptions • Local Microbreweries/Distilleries and Wineries • Culinary Tours • Wine Education & Pairings • Chef Classes ON & AROUND THE SEA • Harbor Cruises • Lobster & Clambakes • Kayaking, Canoeing, Paddleboarding • Sunset Sailboat Charters • Lighthouse Museums • Windjammer Cruises • Fishing (Deep Sea & Fresh Water) • Lobstering Tours • Whale & Puffin Watching • Land & Sea Tours • Wine Sails
ARTS & ENTERTAINMENT • Art Museums & Galleries • Professional Dance, Theatre, Symphony & Opera • Local & National Musicians
• Summer Music Theatre • Entertainers, Performers, Downeast Humorists • Art Walks SHOPPER’S DELIGHT • Old Port Boutiques • Maine Made Gifts
PHOTO, CLOCKWISE FROM TOP LEFT: Kim Seng; Courtesy Gritty McDuff’s; Tim Greenway (2)
• Arts District Galleries & Shops • Freeport Outlets & Boutiques • L.L.Bean
ON THE TOWN
Don’t be fooled by Portland’s size—you’ll find a diversity and sophistication of cultural, historic, and entertainment offerings typically encountered in much larger metro regions. Be sure to leave some free time on the itinerary for your attendees to experience and explore our sights and attractions. Have fun in Maine. Portland, the cultural hub of northern New England, is home to professional theater and dance troupes, a fabulous art museum, and its own opera company and symphony orchestra. Historic homes and maritime museums honor the past’s legacy and bestow an appreciation for how a long and fruitful association with the sea continues to shape the region today. And the region’s culinary scene continues to mushroom with multiple awards from the James Beard Foundation and recognition by Bon Appetit as the “Restaurant City of the Year.” Maine lobster continues to have a devoted following, and a lobster and clambake with all the fixings can add that extra excitement that your delegates will long be talking about. In addition to the freshest of seafood, a
smörgåsbord of culinary tastes is on offer in a wide variety of casual to elegant venues. Greater Portland’s microbrew movement is also thriving; locally brewed beer is served at most restaurants and pubs, and tour companies will drive you to safely sample drinks from Maine’s local breweries, distilleries, and wineries. Tours of every variety will give you a quick lay of the land. From informative trolley tours and culinary strolls to whale-watching and lobstering cruises, your group will have fun delving into the region's intriguing history and culture. A tour, by land or sea, will be the talk of the town; see listings starting on page 29. The heart of Vacationland is brimming with great food, great beer, great people, and great memories.” — Alexis Kelly, Fodor's, " Top places to go in USA & Canada in 2020" “
HISTORICAL SITES • Transportation Museums • Museum Homes • Center for Maine History • Architectural Walking Tours • Fort Gorges • Maine Irish Heritage Center • Museum at Portland Head Light • Sabbathday Lake Shaker Village • Portland Observatory • Spring Point Ledge Lighthouse OUTDOOR ADVENTURES • Sailing, Canoeing, Kayaking • Whitewater Rafting • Golf • Moose Watching • Nature Walks • Ice Skating & Sleigh Rides • Snowshoeing • Skiing (Downhill & X-Country) • Bicycle Touring & Trail Riding • Challenge Course & Zip Line • Horseback Riding • L.L.Bean Outdoor Discovery Schools
ATTRACTIONS & AMUSEMENTS • Brewery & Distillery Tours • Lighthouse Photography Tours • Baseball, Basketball, & Hockey Teams • Parks & Wildlife Viewing • Group Art Experiences • Sightseeing Tours / Land & Sea • Maine Indoor Karting • Salt Pump Climbing • Casino Gaming • Scenic Railroad Tours • Coastal Maine Botanical Gardens • Bowling & Laser Tag • Cryptozoology Museum • Portland Observatory • The Escape Room • Float Harder • The Axe Pit • Cooking Classes & Competition Parties
PHOTOS CLOCKWISE FROM TOP: Courtesy Creative Portland/Arts are Alive, Dave Gutter; Corey Templeton; Portland Sea Dogs; Portland Museum of Art
ACT IVE INSPIRAT ION
Looking for a way to reward your valuable employees or host a memorable team building experience? With miles of breath- taking coastal scenery, gorgeous inland vistas, and attentive hospitality staff, Maine is an ideal incentive destination. Adventure in Maine The Western Lakes and Mountains region offers superb Alpine skiing, snowmobiling and rafting, while most other outdoor activities are easily accessible in Greater Portland. You can canoe through the state’s largest salt marsh in Scarborough or take in a panoramic view of brilliant foliage on a fall hike up Bradbury Mountain in Pownal. Maine Audubon sanctuaries in Portland, Falmouth and Freeport are the ideal place for bird watchers to roam, while golfers will find excellent links, both inland and oceanside. Biking and kayaking with experienced guides are two of the most popular outdoor activities that can be done as a group. Or you can don rubber gloves and haul traps with a Maine lobsterman. Elegant schooners will sail your party down the bay for a close-up view of forts and lighthouses. Try ice-fishing or whale-watching, or let L.L.Bean’s Outdoor Discovery Schools introduce you to archery, paddle-boarding, fly-fishing, or a host of other exciting activities.
MIX IT UP
Since Maine is one of the nation’s great outdoor playgrounds, you may want to combine your business meeting or convention with an exhilarating recreational outing. Or let your delegates discover their own adventure; just knowing what’s available to them is likely to make them more eager to attend your event.
“ We had a great conference in Portland, with attendance 20% above average! Attendees enjoyed all of the great restaurants and many came in early, or stayed after, to do day trips throughout Maine. It was truly a wonderful conference—Thank you for all your
assistance and suggestions. — Stacy Dodd, National Association of Secretaries of State
FESTIVALS & ANNUAL EVENTS 2020 FEBRUARY 21-23 / Flavors of Freeport Enjoy samples from some of Maine’s best chefs and local brews and beverages at the Ice Bar. MARCH 1-12 / Maine Restaurant Week Specially-priced three-course meals celebrate Maine’s culinary scene from the South Coast to Maine’s Mid Coast. 14-15 / Statehood Day Celebration Statewide commemoration of the creation of the 23rd U.S.state with speeches, poetry, music & traditional Saturday night bean suppers. 20-22 / Maine Boatbuilder’s Show Portland’s gathering of the finest crafts- men & boatbuilders on the East Coast. 26-29 / The Maine Flower Show in Portland Displays by Maine’s best garden and landscape companies. JUNE 15-21 / Portland Wine Week Tasting events run the gamut from boojee to basic at Wine Wise's celebration of all things wine. 21-28 / Windjammer Days in Boothbay Harbor Fully rigged windjammers sail into the harbor. Concerts, antique boat parade, & fireworks. 24-27 / Maine Festival of American Music in New Gloucester Music by the Shakers & American composers at Sabbathday Lake Shaker Village. 25-27 / Greek Heritage Festival in Portland Greek foods, arts and crafts, and live entertainment. JULY TBD / Bar Harbor Music Festival Outstanding up and coming talent from jazz to new composers to a string orchestra at various venue s. 16-19 / Summer Coast Festival in Portland Windjammer fleet visits Maine’s first capital city to celebrate the state’s Bicentennial. 17-19 / Yarmouth Clam Festival Celebration includes a parade,races, games, entertainment & all the clams you can eat. July 29-Aug 2 / Maine Lobster Festival in Rockland New England’s fun festival where lobster is king. (Continued on page 15)
PHOTO, CLOCKWISE FROM TOP LEFT: Courtesy L.L.Bean Outdoor Discovery Schools; Courtesy Wine Wise Events; Portland Paddle; Courtesy CNL/Boyne
New England is fortunate to have four seasons that each brings its own distinct pleasures: crisp autumn days, winter’s frosty elegance, the new growth and brilliant floral hues of spring, and summer’s salty sea breezes. SEASONS’ GREET INGS Year-round in Maine. Your delegates will want to take advantage of the seasonal flavors on tap when they’re here. Curling up by a winter’s fire, rafting during a spring high-water release, picking apples, sailing on the bay—there’s always something special to do to make the most of the time you’ve chosen to meet in Maine. Maine is a safe and comfortable destination where delegates often combine a family vacation with business travel. The skies fill with the sounds of outdoor concerts throughout the summer and into fall. Annual festivals celebrate everything from the bounty of autumn’s harvest to the delights of winter. When you hold your next meeting in Maine, you may run out of time, but never things to do! Meeting in Maine during the peak season can be a challenge for budget-conscious groups, but you can still have a budget-friendly meeting in the summer by choosing the right venue. Head to the mountains where ski resorts welcome groups at off-season rates and state parks are nearby. Or take over a college campus! When school’s out, you can enjoy the robust meeting and leisure space of several colleges near the ocean. Book a multi-functional arena or theatre for your peak season space and cheer at the savings. Winter and spring are the value seasons in Greater Portland; your budget will stretch further during these months. Not only are room rates lower but the region is filled with fine dining, sports, and an abundance of arts and entertainment. Enjoy live performances of professional theater, dance, the Portland Symphony, and headliner concerts—all of whose primary programming correspond with Portland’s value dates. A VALUE PROPOSITION
FESTIVALS & ANNUAL EVENTS 2020 (Continued from page 13)
AUGUST 6-15 / Portland Chamber Music Festival Internationally acclaimed artists perform a wide range of classical and contemporary chamber music. 8 / Art in The Park in South Portland Paintings & prints by artists from the entire Eastern Seaboard.
Nov 27-Dec 24 / Polar Express in Portland Ride the Maine Narrow Gauge Railroad to the North Pole. Nov 27-Jan3,2021 / A ‘Maine’ Christmas at Victoria Mansion: Celebrating 200 Years of Statehood Historic home is lavishly decorated by area designers and florists for the holidays. DECEMBER 3 / Merry Madness in Portland Come downtown for a night of shopping and merriment. 3-13 / Christmas Prelude in Kennebunkport Annual celebration with tree lighting, candlelight ceremony, caroling & crafts fairs. 4-13 / Sparkle Celebration in Freeport Parade, carol singing & horse-drawn carriage rides. TBD / Magic of Christmas in Portland Portland Symphony Orchestra presents it’s annual holiday concert series at Merrill Auditorium.
14-16 / Italian Street Festival in Portland Ethnic celebration featuring band music,
children’s games & Italian food. TBD / American Folk Festival
in Bangor Music, song & dance from across the country & the world, held on the Bangor waterfront. SEPTEMBER Sep 27-Oct 3 / Cumberland Fair Large agricultural fair with crafts. OCTOBER 2-4 / Freeport Fall Festival Over 100 artists will exhibit at this annual event.
TBD / Harvest on the Harbor in Portland Food & Wine Festival celebrating Maine’s culinary arts. NOVEMBER
Nov 1-8 / Portland Beer Week A series of events to enhance knowledge and appreciation of the beer culture in Greater Portland. Mid-Nov-Dec / Gardens Aglow in Boothbay Coastal Maine Botanical Gardens sparkle with the largest light display in Maine. Nov 27-Dec 20 / Light Up Your Holidays in Portland Downtown is alive & merry with joy-filled celebration on its streets.
PHOTOS CLOCKWISE FROM TOP LEFT: Corey Templeton; Tim Greenway/ VisitFreeport; Sunday River; Woods Wheatcroft
MAINE ATTRACT ION
Your delegates may want to extend their stay in Maine with a variety of pre- and post-conference trips. Our team can suggest day trips or week-long outings—from the mountains to the sea, there’s so much to discover and many opportunities to turn a business trip into a real vacation. Popular Pre-/ Post-Conference Trips THEMED TRIPS There’s something for everyone in Maine! Art lovers can follow the Maine Art Museum Trail and immerse themselves in works of art from ancient to contemporary. If lighthouses set you aglow, you can seek out the more than 60 beacons that illuminate the craggy coast. Moose watching, whale watching, and other wildlife tours are also available in various regions throughout the state. SOUTH & MID-COASTAL MAINE Charming towns and villages dot the coast both south and north of Portland, boasting terrific art galleries, shops, and cruises. Enjoy forts and lighthouses, amusement parks and maritime museums, salt marshes and beaches. Freeport is home to wonderful shopping, and outdoor outfitter L.L.Bean is a destination unto itself. DOWNEAST MAINE & THE CANADIAN PROVINCES Acadia, Maine’s only national park, is located less than four hours northeast of Portland, near the resort town of Bar Harbor. Hiking trails and carriage paths offer spectacular views. On your way, visit the quaint villages of Boothbay Harbor, Rockport and Camden, boasting art galleries, shops and windjammer cruises. The CAT Ferry makes the trip from Bar Harbor to Yarmouth, Nova Scotia in 3 1 / 2 hours, the perfect spot to begin exploring Canada’s ocean playground. MOUNTAINS & LAKES REGION Rustic cabins, camping, swimming, and boating in the clear waters of Maine’s lakes… if you love to be active outdoors, this is the region for you! Enjoy mountain biking, fishing, hunting, canoeing, whitewater rafting, cross-country or downhill skiing, and the wildlife of these unspoiled landscapes. The Katahdin Woods and Waters National Monument invites discovery of northern Maine’s outdoor playground. Get a different kind of adrenalin rush as you try your luck at table games and slot machines at Oxford Casino, a mere 40 minutes from Portland.
GO CAR FREE It’s easy to explore Greater Portland without a car. Trolleys offer narrated tours, and boats are lined up along Commercial Street ready to take you out on the bay. You can get between the Portland Transportation Center (train and bus), the Portland Jetport, The Maine Mall, and up to Freeport on the METRO bus, and the Amtrak Downeaster gets you north to Freeport and Brunswick and south to Old Orchard Beach, Saco, and Wells without the hassle of driving and parking. Several tour companies will customize an itinerary for a half to several days and take you where you most want to go. So don’t hesitate to extend your visit if you arrive without a car—Maine awaits.
STAY ONE MORE DAY Just off the coast of Portland, several Islands await your discovery. Hop a Casco Bay Lines ferry for an overnight stay on Peaks, Chebeague, or Great Diamond and enjoy the serenity of island life for a spell. As you relax in Adirondack chairs, you’ll find it hard to believe you’re only 30 minutes to an hour away from Maine’s largest city.
“Having our event in Maine brought in a greater number of attendees than we've had in the past. Maine is a bucket-list destination for many, and its picturesque fall foliage, friendly locals, and trendy food scene created an ideal experience for our participants.” —Lisa Boon, CMP, Retail Confectioners International
PHOTOS CLOCKWISE FROM TOP LEFT: Chris Lawrence; Thomas Mitchell (3)
Get to Maine. The Portland International Jetport is conveniently located just three miles from downtown Portland, and many hotels offer free shuttle service. Rental car, taxi, van and stretch limousine, and livery services are also available at the Jetport. Other nearby airports offer limousine, bus and van services as well. For motorists traveling from northeast cities, access by auto is a breeze; Portland is situated adjacent to Interstate 95, just two hours north of Boston, and less than four hours from Hartford. Portland is also serviced by national and regional bus lines, offering numerous routes into the city. You can also ride the rails to Portland on the “Downeaster,” Amtrak’s passenger service between Boston and Brunswick. Once here, you will find it a city easy to navigate. The METRO bus system offers convenient public bus service from outlying regions to downtown as well as express service to Yarmouth, Freeport, and Brunswick. Casco Bay Lines connects passengers with the harbor’s Calendar Islands. Our team can also connect you with local motorcoach companies to provide a shuttle bus for your delegates and help you find parking for large city-wide conventions. COMPACT AND CONVENIENT.
Air access to Portland is excellent, averaging nearly 100 arrivals and departures daily from hub cities. Given its frequency of flights and convenient schedules, Portland offers attendees availability and service that cannot be matched by most destinations its size.
PHOTOS, FROM LEFT: Courtesy NNEPRA / The Downeaster; CFW Photography
Make An Ordinary Trip, EXTRAORDINARY
We invite you to make an ordinary trip extraordinary, and enjoy affordable luxury travel without the worry. Maine Limousine Service specializes in corporate travel, airport transfers, weddings and all special occasions. Situated just minutes from the Portland International Jetport, Maine Limousine Service has been providing professional, reliable luxury transportation for Northern New England since 1987.
Toll Free: 800-646-0068 • Local: 207-883-0222 Online Reservations available at www.mainelimo.com Email inquires to email@example.com
COMMERCIAL AIRLINES SERVING PORTLAND • American Airlines • Cape Air
Miles to Portland
VIP T our & C harTer B us C omPany
60 miles 130 miles
• Delta Air Lines • Elite Airways • Frontier Airlines • JetBlue Airways • Southwest Airlines • Sun Country • United Airlines
Bar Harbor 160 miles Logan (Boston) 100 miles Manchester (NH)90 miles Pease (NH) 50 miles
Your first choice for safe, efficient, reliable & comfortable transportation, tours & related travel services.
FROM OTHER CITES
H Wedding Shuttles H Corporate Events H School Trips H Sporting Events H Convention Shuttles H Shopping Excursions H Private Charters H Preplanned Tours H Multi-Day Tours H Senior Trips H Airport & Hotel Shuttles
NONSTOP FLIGHT CITIES Atlanta Baltimore Boston Charlotte Chicago/Midway & O’Hare Denver* Detroit Ft. Myers* Melbourne* Minneapolis/St. Paul* Newark New York/JFK & LaGuardia Orlando Philadelphia Raleigh-Durham* Sarasota Tampa* Vero Beach* Washington /Dulles & Reagan *Seasonal non-stop service
A modern fleet of vehicles, accommodating 6 to 55 passengers, with wheelchair accessibility, Wi-Fi, Restroom, Luggage Storage, DVD monitors, Seatbelts and USB Outlets.
The Jetport offers easy connections from many other destinations.
129-137 Fox St. Portland ME 04101 (ph) 207-772-4457 (f) 207-772-7020 www.vipchartercoaches.com H firstname.lastname@example.org
The following resources offer information on leisure travel throughout all regions of Maine: Maine Office of Tourism (888) 624-6345 visitmaine.com Maine Tourism Association (207) 623-0363 mainetourism.com
13 Homewood Suites by Hilton 14 Hyatt Place Portland Old Port
200 Southborough Dr, Scarborough A2
A Piece of ME
481 Danforth St
433 Fore St 468 Fore St 20 Milk St
AC Hotel Portland Waterfront Best Western Merry Manor Inn
158 Fore St
15 Portland Harbor Hotel
700 Main St, So. Portland
16 Portland Regency Hotel & Spa E8 17 Portland Sheraton at Sable Oaks 200 Sable Oaks Dr, So. Portland A3 18 The Press Hotel 119 Exchange St D8 19 Ramada Plaza Portland 155 Riverside St A8 20 Residence Inn Portland Downtown 145 Fore St E10 21 Residence Inn Portland Scarborough 800 Roundwood Dr, Scarborough A1 22 Super 8 Motel 208 Larrabee Rd, Westbrook A8 23 University of New England 716 Stevens Ave A10 24 Westin Portland Harborview 157 High St C6
4 Black Elephant Hostel
33 Hampshire St 1230 Congress St
5 Clarion Hotel
Courtyard by Marriott
100 Southborough Dr, So. Portland A2
7 Courtyard by Marriott Downtown 321 Commercial St
163 Danforth St
9 DoubleTree by Hilton 10 Embassy Suites by Hilton 11 Hilton Garden Inn Downtown
363 Maine Mall Rd, So. Portland A2
1050 Westbrook St 65 Commercial St
A6 F9 D5
12 Holiday Inn By the Bay
88 Spring St
GOOD TO KNOW
Meeting Planner FAQs Q:WHAT GROUP SIZE CAN YOU ACCOMMODATE? A : The largest meeting space in Greater Portland is just over 35,000 sq ft. There is a combined available square footage of 155,000 sq ft from venues in downtown Portland. Q:CAN YOU HELP MARKET & BUILD ATTENDANCE? A Yes! We are happy to help market your event. We can post your meeting’s details to our Events Calendar and use our social media channels to help promote it. Additionally, we provide our printed marketing materials and high resolution destination images and promotional videos. Q:DO YOU HAVE GIFT BAGS WITH LOCAL PRODUCTS? A: Our team can provide your guests with complimentary visitor guides. We are also happy to connect you with local makers that will work with you to craft Maine-made gifts for your swag bag.
Q:WHEN IS PEAK SEASON? A : June-October is considered peak season for the Greater Portland region. For a more budget-friendly meeting, consider our region during the winter season. Our city is a vibrant meetings and events destination, year-round! Q:DO I NEED A MEETING PLANNER? A: Our sales team can act as your local liaison while planning your event at no cost to you. From choosing the ideal venue to assisting with vendor referrals, our goal is to provide you with services to make your meeting a success.
Parkside Taking its name from 55-acre Deering Oaks Park, this district is also home to the Portland Exposition Building, Troubh Ice Arena, University of Southern Maine, and Hadlock Field, home of the Portland Sea Dogs baseball team. Thompson’s Point Imaginative and dynamic, this newly developed waterfront district combines entertainment and conference facilities with an outdoor skating rink, a distillery, a brewery, a winery, the world’s only Cryptozoology museum, and summer sunset events. West End Industrial-age mansions and Victorian- era architecture line the quiet streets of the city’s most elegant quarter. Enjoy a stroll along the Western Prom and dine in great restaurants favored by locals.
Arts District Greater Portland’s cultural epicenter encompasses an art school, world- renowned art museum, numerous galleries, professional theatre, and live performance venues. East Bayside This former industrial area is now exploding with breweries, distilleries, coffee shops, and other innovative businesses. East Bayside is definitely Portland’s new hot zone. East End The panoramic harbor views from the Eastern Prom cannot be matched else- where in the city. Once a neglected neighborhood, the East End is on the rise and has become the hip area to live in Portland. The Observatory sits among a bevy of restaurants and small shops at the crown of Congress Street. Old Port/Waterfront Portland’s working waterfront is an attraction in and of itself. Renovated brick warehouses and tour boats line Commercial Street. Cruise ships dock daily in the fall. The Old Port is the heart of Portland’s shopping, dining, and nightlife scene.
Q:WHERE DO WE GET THE BEST LOBSTER? A : Maine Lobster is the sweetest, most flavorful lobster you can eat—hand-caught by local fishermen committed to sustainable fishing for generations. Many restaurants offer a variety of lobster dishes but all are made with the freshest of Maine’s most sought-after delicacy. Q:WHERE CAN I HAVE A LOBSTER BAKE? A : There are several ways you can host your own lobster bake for your group. You can bring in a local caterer to one of our unique venues, dine at one of Portland’s mouth-watering restaurants, or even take a scenic cruise on Casco Bay as you crack into those lobsters.
PHOTOS CLOCKWISE FROM TOP LEFT: Wanderful / Women in Travel Summit; Focus Photography; Sea Bags; Foster’s Clambake / Michael Wilson
TRANSPORTATION Air & Train Travel................................................................................................... 27 Bus, Van, Limousine & Charter Companies........................................... 27 ACTIVITIES Adventure, Sports & Recreation..................................................................... 27 Arts, Culture & History ....................................................................................... 29 Cruises, Charters & Tours...................................................................................29 SERVICE VENDORS Audio Visual & Electrical Services............................................................... 31 Catering & Lobsterbakes.................................................................................... 31 Display & Exhibit Services / Rentals.......................................................... 32 Entertainment............................................................................................................. 32 Event, Meeting, Trade Show & Wedding Planners............................ 33 Florists............................................................................................................................ 33 Photographers & Videographers................................................................... 34 Printers / Publishers.............................................................................................. 34 Promotional Items & Gifts................................................................................. 34 Receptive Tour Operators................................................................................ 34 Special Services........................................................................................................ 34
Charter a Casco Bay Lines ferry for your own private cruise around Casco Bay. We welcome groups of all sizes looking to host a private cruise or charter transportation to and from an island. Add entertainment, catering, or even a lobster bake on Peaks Island to your outing. We provide the boat and crew and, if you like, complete bar service. ComeCruiseCascoBay! PLANNING AN EVENT?
[ Vendor Directory ]
cascobaylines.com • (207) 774-7873 Casco Bay Ferry Terminal Maine State Pier • Portland, Maine
Events At Home
MAINE LIMOUSINE SERVICE 70 Pleasant Hill Rd, Scarborough, ME 04074 (207) 883-0222 email@example.com mainelimo.com Professional, knowledgeable, uniformed chauffeurs will escort you to any destination. Our fleet of immaculate, late model vehicles includes sedans, SUVs, limousines, Sprinters, executive shuttle bus, and a 1962 Bentley. Specializing in corporate and leisure travel, airport transfers, weddings, sightseeing and all special occasions. Online reservations available. See ad pg. 19
Outdoor adventure company specializing in white-water rafting, boat tours and wildlife boat tours in Maine and New Hampshire. We specialize in team building programs for corporate groups, graduation projects, youth leadership groups and families. We’d be happy to help, develop a package that fits your group’s need.
AMTRAK DOWNEASTER 100 Thompson’s Point Rd, Portland, ME 04102 (800) USA-RAIL firstname.lastname@example.org amtrakdowneaster.com The Amtrak Downeaster is your car-free connection from Brunswick, Maine to Boston, Massachusetts and beyond. Make a Downeaster train ride a part of your next meeting or event. Group travel is fun, easy, and affordable. Save up to 50% with our group travel discount.
THE ESCAPE ROOM 492 Congress St, Portland, ME 04101 (207) 619-3775 email@example.com escaperoomme.com
NORTHEAST CHARTER & TOUR CO. 235 Goddard Rd, Lewiston, ME 04240 (207) 784-3159 firstname.lastname@example.org gonect.com
PORTLAND INTERNATIONAL JETPORT 1001 Westbrook St, Portland, ME 04102 (207) 874-8877 email@example.com portlandjetport.org
Perfect for team building or company outings for groups up to 36 people per hour. The Escape Room brings people together to reach a common goal: unlocking the door. In order to accomplish this, people need to work together. Book now and see if you have what it takes to escape in 60 minutes or less!
The perfect solution for any and all of your group transportation needs. From single-day trips to week-long adventures, we have the perfect charter vehicles for you. With Maine’s largest motorcoach fleet, and more, we will get you and your group to your destinations safely and on time. Contact us today!
The Jetport offers travelers easy access off of the Maine Turnpike, easy parking across the street from the terminal and great airlines offering low airfares. Convenient location, convenient terminal and great airfares make Portland a great choice, and one of New England’s fastest growing airports. See ad pg. 20
VIP TOUR & CHARTER BUS CO. 129 Fox St, Portland, ME 04101 (207) 772-4457 firstname.lastname@example.org vipchartercoaches.com
Bring people together for cooking competition parties - no experience required! We host birthday parties, team building events, bachelor/ ettes, family throwdowns, date nights, and everything in between. You’ll split up into teams and face off in our professional kitchen for two rounds of fast-paced cooking. Creativity and teamwork are keys to success. L.L.BEAN OUTDOOR DISCOVERY SCHOOLS 15 Casco St, Freeport, ME 04033 (888) 270-2326 email@example.com llbean.com/adventure Corporate team building, group trips, private lessons, kids’ birthday parties – our expert guides will help you create an experience that’s right for your group. From paddle boarding to fly casting to overnight trips, we offer a wide range of exciting outdoor programs – let us plan a fun event for you. MAINE INDOOR KARTING 23 Washington Ave, Scarborough, ME 04074 (207) 885-0058 firstname.lastname@example.org maineindoorkarting.com Look no further than Maine’s only premier indoor karting facility. We offer parties and group outings for most any size group. With speeds approaching 40MPH, we are known as the fastest team builder around. You are guaranteed to be adrenaline-filled and leave with memories to last a lifetime!
BUS, VAN, LIMOUSINE & CHARTER COMPANIES
Transportation services include weddings, shuttles, corporate & sporting events, school trips, shopping excursions, multi-day tours, private charters and more. Vehicles range from Deluxe 55 passenger Coaches, 41-44 passenger Activity Coaches, Mercedes Sprinter seating 14, Ford Flex seating 6. ADA accessibility, Wi-Fi, DVD, USB & luggage storage. Travel in style. See ad pg. 19
CUSTOM COACH AND LIMOUSINE 19 Bartlett Rd, Gorham, ME 04038 (207) 797-9100 email@example.com customcoachandlimo.com
We are a family business and have earned a reputation for consistently providing the finest in transportation service since 1988. Providing multiple vehicles for 1 to 57 passengers. Whether it be for group, individual or business travel, weddings or any other event, Custom Coach has what you need. “You’ll get accustomed to Custom.”
ADVENTURE, SPORTS & RECREATION
GOOD TIMES SHUTTLE 36 Shannon Lane, Saco, ME 04072 (207) 400-4560 firstname.lastname@example.org goodtimesshuttle.com
THE AXE PIT 333 Clarks Pond Pkwy South Portland, ME 04106 (207) 300-6161 email@example.com theaxepit.com
Based in the Portland area. We provide service to many Maine Destinations: restaurants, theaters, sports events, casinos, etc. Corporate functions, weddings, trade shows, conventions, airport service. Our 14 passenger van has individual coach style seats, a high ceiling, providing a very comfortable ride along with low rates and friendly service.
Birthday parties, bachelor or bachelorette parties, corporate team-building and more. It’s as easy and safe as playing darts, but FAR more satisfying. We can accommodate groups of ANY size or rent out the entire facility for your own private event with up to 70 people!
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MAKE YOUR EVENT UNFORGETTABLE!
Our brand new Event Center is the perfect setting for almost any kind of event!
Whether you’re hosting a meeting, party, seminar, reunion, or gala, we’re ready to help you make it a success! Enjoy the convenience of our attached 100-room hotel and ample free parking. We offer event planning, onsite catering and can provide state-of-the-art audio/visual equipment for meetings up to 200 people and dinners up to 250. Let us help you create an event to remember!
Oxford Casino Hotel is just minutes from the Maine Turnpike on Route 26!
Persons under 21 years of age may not enter the gaming area unless licensed as employees. Gambling problem? In Maine, call 2-1-1 for help.
MAINE MARINERS 1 Civic Center Square, Portland, ME 04101 (833) GO-MAINE firstname.lastname@example.org marinersofmaine.com A professional hockey team in Portland; affiliate of the New York Rangers. The ECHL has 26 teams in the U.S. and Canada. Ticket discount for groups of ten or more, preferred seating, group recognition during game, additional experience and dining options available. Call for ticket plans, groups, and team info.
SALT PUMP CLIMBING CO 36 Haigis Parkway, Scarborough, ME 04074 (207) 219-8145 email@example.com saltpumpclimbing.com Rock climbing fosters solid communication, teamwork, and confidence. Get a full body workout while you and your team build stronger bonds. Our skilled instructors can tailor team building activities to your group’s needs. A meeting room, tables, chairs, A/V equipment, and a full cafe are available. ARTS, CULTURE, & HISTORY ART NIGHT OUT 352 Cottage Rd, South Portland, ME 04106 (207) 799-5154 firstname.lastname@example.org artnightout.com We offer sophisticated art making experiences for your team, bridal party, family reunion, or corporate retreat. Every one will walk away with a beautiful work of art. Book an Art Night Out in one of our sponsored locations or we will come to you at your office, hotel, or meeting space.
OGUNQUIT PLAYHOUSE 10 Main St, Route 1, Ogunquit, ME 03907 (207) 646-2402 x252 Box Office (207) 646-5511 email@example.com ogunquitplayhouse.org Nationally renowned award-winning musicals and plays with professional casts from Broadway, TV and film. It is set in the charming seaside village of Ogunquit, has 668 seats and is handi- capped-accessible with assisted-listening devices for the hearing impaired. Guaranteed top-notch entertainment and a delightful experience. Private catered events available in outdoor tent. PORTLAND SYMPHONY ORCHESTRA 50 Monument Sq, 2nd Floor, Portland, ME 04101 (207) 773-6128 firstname.lastname@example.org portlandsymphony.org In its 95th season, the Portland Symphony is a fully professional orchestra that is recognized as one of the top of its size in the country. The PSO performs a wide variety of classical, popular, kid-friendly, and holiday concerts at the historic Merrill Auditorium in the arts district. Groups receive ticket discounts & personalized assistance. SOUTHWORTH PLANETARIUM 70 Falmouth St, Portland, ME 04103 (207) 780-4249 email@example.com usm.maine.edu/planet Portland’s space & science place! Explore galaxies, atoms, cells & the sea in our subterranean star dome. Available for group shows throughout the day. You may schedule your group showings for times other than those listed in our schedule. We offer shows to school groups, birthday parties, and business organizations. We’ve even done weddings! Daily recipe demos, custom gift baskets and shipping anywhere. The Stonewall Kitchen Company Store partners with local chefs who spend an evening demonstrating their skills, sharing fantastic tips and creating wonderful dishes. Small informal classes with ongoing interaction between the chef and students. CRUISES, CHARTERS, & TOURS BEATEN PATH TOURS mail to: 29 Natures Way, Gorham, ME 04038 (207) 749-1105 firstname.lastname@example.org beatenpathtours.com Walk along the cobblestone streets and add your footprints to Portland’s beaten paths. See the wharves and ships along the waterfront, and take in the award-winning shops, restaurants and pubs of the Old Port as you discover the history of Portland, Maine. STONEWALL KITCHEN 182 Middle St, Portland, ME 04101 (207) 879-2409 email@example.com stonewallkitchen.com
[ Vendor Directory ]
NORTHEAST WHITEWATER LODGE & GUIDE SERVICE PO Box 1623, Greenville, ME 04441 (207) 695-0151 firstname.lastname@example.org northeastwhitewater.com
Experience our wildly authentic Moosehead Outdoor Adventures! Northeast Whitewater is located at the heart of moose country and world class whitewater rapids. Daily guided trips; moose tours, waterfall hikes, whitewater rafting. Modern facility with campground, yurts, pavilion and meeting space. Come for the day or stay awhile! See ad pg. 33 OXFORD CASINO HOTEL 777 Casino Way, PO Box 777, Oxford, ME 04270 (207) 539-6700 email@example.com oxfordcasino.com Oxford Casino offers a unique entertainment experience with contemporary table games and slot machines. Grab your friends and have some fun at southern Maine’s only casino. Excitement goes 24/7 and there’s always a reason to celebrate. Just minutes from Exit 63 off the Maine Turnpike. See ad pg. 28
GREATER PORTLAND LANDMARKS 93 High St, Portland, ME 04101 (207) 774-5561 x104 firstname.lastname@example.org portlandlandmarks.org
Explore Portland’s history and see panoramic views at the Portland Observatory Museum (1807), located at 138 Congress Street, America’s only historic maritime signal tower. Open daily 10am – 4:30pm Memorial Day weekend through Columbus Day.
MAINE HISTORICAL SOCIETY 489 Congress St, Portland, ME 04101 (207) 774-1822 email@example.com mainehistory.org
Visit. Explore. Discover. In Portland’s arts district. Tour the boyhood home of Henry Wadsworth Longfellow, America’s beloved 19th century poet (May-Oct). Our year-round museum of changing exhibits spans centuries of Maine life. Research family roots in our library. Purchase unique gifts. Rent our gracious venue for meetings, receptions and parties.
We offer a range of tours to explore some of the most interesting and beautiful kayaking destinations in Casco Bay. Our rental fleet consists of a diverse mix of high quality kayaks and stand-up paddle-boards. Reservations are optional but recommended, especially if you have a large group.
MECHANICS’ HALL 519 Congress St, Portland, ME 04101 (207) 773-8396 firstname.lastname@example.org mainemechanics.com
PORTLAND SEA DOGS 271 Park Ave, Portland, ME 04102 (207) 874-9300 email@example.com seadogs.com
A 158 year old historic building in the heart of Portland’s Arts District that features an elegant ballroom with period details, 20’ ceilings and a musician’s balcony. The hall is also home to the oldest non-academic publicly accessible library in Maine. See ad pg. 35
The Double-A affiliate of the Boston Red Sox. You can see the future stars of the Boston Red Sox today. The Sea Dogs provide fun, affordable, family entertainment. For groups of 20 or more the Portland Sea Dogs offer discounted ticket rates. Perfect for family outings & corporate events.