2022 Event Planner's Guide

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Once you hold a meeting in Maine, you’ll see why the state’s renown as a vacation destination is becoming matched by its reputation as a first-class meetings destination. Stunning natural beauty, rich culture and entertainment, exciting outdoor adventures, exceptional shopping, and extraordinary service all come together to create a magical place for your delegates to gather. And gather they will—the mystique of the country’s most northeastern state is in part responsible for the large attendance of meetings and events held in Maine. The quality of service you’ll experience here will ensure your event is one of the most successful ever.

BY THE NUMBERS Combined Total Meeting Space 155,000 Sq. Ft. Downtown Portland Hotel Rooms 6,595 in Greater Portland One-Stop Connections 2,000+ Cities worldwide Nonstop Flights 100 Daily 1 Great Des t inat ion By The Numbers


“Restaurant City of the Year” —Bon Appétit “Safest Cities in America” —WalletHub.com “Ten Coolest Cities” —Forbes “America’s Most Walkable Communities” —PBS

2-7 Our Free Services 8-17 Area Introduction 13-15 Festivals & Annual Events 18 Transportation 21 Maine State Map 22-23 Downtown Portland Map 24 Planner FAQs 26-34 Vendor Directory CAPACI T IES + AMENI T IES 35-42 Facilities & Restaurants 42 Exhibit Halls & Auditoriums 43-46 Accommodations 46 Outdoor Retreats with Lodging CONTENTS

47-56 Featured Properties 57 Index of Businesses

VISIT PORTLAND 1375 Congress Street, Portland, Maine 04102 (207) 772-4994 | (207) 874-9043 fax sales@visitportland.com , visitportland.com Group Mar ke t i ng cont ac t Linsey MacDougall / ext. 227 | sales@visitportland.com

Online RFP available at visitportland.com/meetings

Pres ident & CEO Lynn Tillotson / ext. 233 | ltillotson@visitportland.com Edi tor + Ar t Di rec tor Amy Tolk / ext. 236 | atolk@visitportland.com Des ign + Produc t ion Robert Witkowski / bCreative

ON THE COVER: Portland’s Colorful Waterfront by Serena Folding

PHOTOS, CLOCKWISE FROM TOP LEFT: Thomas Mitchell (2); Jennifer Kearns; Thomas Mitchell; Courtesy Portland Regency Hotel + Spa



Gather in Maine Our goal is to provide you with the assistance you need to make your meeting in Maine well attended, successful, and enjoyable. And our services are completely free of charge for planners; check out how we can help!

Whatever your preference or budget, we can help you find the perfect facility in which to hold your meeting, convention, or event. Choose from sophisticated urban settings, elegant coastal resorts, rustic lakeside cabins, and charming bed and breakfasts. The listings and ads, starting on page 35, highlight the amenities of our accommodations and function facilities. Our Group Marketing staff can provide more information to help you choose an event location. Small or large, your group will enjoy traditional New England hospitality, with extraordinary attention to your meeting’s details. Visit Portland’s Group Marketing services are free for event and conference planners! Our team has the expertise and connections to help you plan one of the most pleasurable events or meetings you’ll ever hold. We’re the only point of contact you’ll need, from site inspections through attendance building.


• Overnight Accommodations & Function Space Availability • Bid Proposals & Assistance with Presentations • Site Inspections & Area Tours • MarketingMaterials for Event Promotion


• Referrals to Industry Partners • Itinerary & Program Ideas • Images, Video, PR distribution for events open to the public • Delegate Gift Ideas • Visitor’s Guides and Maps for Attendees


Thank you again for everything during WITS and showing all of us your amazing city. As I've raved [to everyone], I loved Portland .” —Monica Ortega, at Wanderful's Women In Travel Summit

SMALL-TOWN TAKEOVER Talk to our staff and learn how we accommodate groups of more than

500 by utilizing our larger conference hotels and Cross

Insurance Arena, all within walking distance of each other, in the city’s Arts District. Portland’s compact downtown and closely interwoven neighborhoods ensure you are always near the action or your next meeting. Groups have the convenience of large, flexible space within many distinctive off-site venue options to get your attendees out exploring the city and experiencing all that is unique to Southern Maine. Spread out and make it yours with a Small- Town Takeover! Small town, large hospitality. Familiarization Tour? Contact some- one from our team at ‘ visitportland. com/meetings/plan-your-event/ our-team’ . We’d love to show you around! KEEP CURRENT Sign up on meetinmaine.com to receive our bi-monthly e-newsletter directly in your inbox. SEEING IS BELIEVING Interested in joining us on a


PHOTOS: Courtesy Wanderful / Women in Travel Summit



Maine and sports—it's a natural fit. With its diversity of terrain and changing climate, Maine is fortunate to have an array of distinct, unique four-season sports activities. From the mountains to the sea, Maine sports venues have played host to youth, amateur, national, international, and professional-level sports; Maine has the space to hold large competitions and the services to ensure they run smoothly. Play in Maine Maine's mountain trails are getting more mileage with a host of biking and skiing events. In April, come watch athletes—some who are preparing for the 2022 Winter Olympics—compete side by side in the dual race Visit Maine World Pro Ski Tour. Cyclists will enjoy a weekend of guided rides, skills clinics, and exhibition events at the 3rd Annual Mountain Bike Festival, held in June. Then in July, all levels can compete in the Carrabessett Back- country Challenge, a mountain bike endurance event covering a great mix of terrains. Touted by industry publications from around the globe as a top Bucket List Race, the Lobsterman Triathlon returns to the shores of Winslow Park, South Freeport, in September. Athletes from around the country will swim, bike, and run along Maine’s shores to compete, and celebrate with a quintessential lobsterbake following their finish line high fives. This June, and for the next five years, the Korn Ferry Tour, the pathway to the PGA Tour, will feature up and coming golfers in the Live + Work in Maine Open at Falmouth Country Club. Professional sport teams offer groups a great option while here for work or play. 2022 will be the Maine Mariners' 4th ECHL season at the Cross Insurance Arena. After being acquired by the Boston Celtics, the renamed Maine Celtics continue to bring G-League excitement to the Portland Expo, the oldest continually active arena in the country. The Portland Sea Dogs, affiliate of the Boston Red Sox, offers family-friendly entertainment at Hadlock Field. WE 'VE GOT PROS

“The Maine Sports Commission has been a tremendous asset for promoting the many wonderful events this great state has to offer.” —Seth Woodcock, University of Maine



Rangeley Snodeo January, Rangeley Sugarloaf Charity Summit January, Carrabassett Valley East Coast Snocross Series January, Bangor Maine Pond Hockey Classic February, Sidney US Toboggan Championships

Trek Across Maine June, Brunswick Amputee Assn of Maine Open July, Brunswick Tri for a Cure July, South Portland Camden Classics Cup July, Camden Nordic Trails Festival July – August, Presque Isle Casco Bay Islands SwimRun August, Casco Bay New England Parkinsons’ Ride September, Old Orchard Beach The Dempsey Challenge September, Lewiston North American Wife Carrying Championships October, Newry

February, Camden Somerset Snowfest February – March, Skowhegan, Canaan, & Madison WinterKids Downhill 24

March, Carrabassett Valley Visit Maine World Pro Ski Championships Tour Finals

April, Newry PBA Playoffs April & July, Bayside Bowl, Portland Sugarloaf Marathon May, Carrabassett Valley Miles for Mills 5k May, Augusta Kern Ferry Tour Live + Work in Maine Open June, Falmouth Summer Solstice SwimRun June, Moose River

Millinocket Marathon December, Millinocket Santa Hustle 5K December, South Portland

PHOTOS, CLOCKWISE FROM TOP LEFT: Flo-Foto; Maine Sports Commission; The Dempsey Challenge / Sun Journal



Your guests will fall in love with Maine even as they’re celebrating your marriage. With breathtaking scenic views and an inherent allure, Maine is the perfect wedding backdrop in which to make memories to treasure for a lifetime. Marry in Maine. From barns to farms, lakeside resorts to mountaintop retreats, urban chic to coastal elegance, a Maine location can enhance your wedding with its stunning natural beauty. Maine is a wonderful wedding destination that will excite your guests, and one that they can easily incorporate into a longer vacation. Your wedding is one of the most special days of your life and we want it to be perfect! Our seasoned staff provides personal assistance throughout the planning process and is your one- stop connection to all the services you’ll need to create your magical wedding. If you want someone to take care of all the details for you, consider engaging one of the area’s excellent event planners; we can point you in the right direction there too.


• Wedding Venues • Guest Accommodations • Rehearsal Dinner • Tent & Other Rentals • Photographers • Caterers • Visitor Literature • Maine-made Wedding Favors

• Printers • Entertainment • Florists • Transportation • Wedding Planners • Bachelor/Bachelorette Party • Honeymoon/Mini-moon

My fiancé and I are planning our wedding ourselves, so having Visit Portland reach out and do many of the vendor searches for us has been super helpful and a huge time-saver. Choosing the right Maine venue was really important to us— thank you for helping us find a venue with gorgeous waterfront scenery that is actually within our budget—we're thrilled!” — Christine Reynolds-Lemieux


MAKE IT SPECIAL, MAKE IT MAINE Bachelor or bachelorette parties, showers, mini-moon, and more—Maine is so close for many yet a world away from the ordinary. Create lasting memories of your pre-or post-wedding event by having it in Maine.

EMAIL US AT weddings@visitportland.com or visit us online marryinmaine.com


PHOTOS CLOCKWISE FROM TOP LEFT: Melissa Mullen Photography; emilie inc.; Kim Chapman Photography; Melissa Mullen Photography; m. studios



Our Region Within a 15-mile radius of Maine’s largest metropolitan hub, you’ll find a variety of landscapes and towns to explore. Both within and surrounding Portland, parks and preserves allow access to the tranquil natural beauty Maine is renowned for. Your attendees can enjoy a stroll on a sandy beach or a team-building canoe trip through a salt marsh in Scarborough. Westbrook’s Performing Arts Center is a state-of-the-art venue, minutes from downtown Portland in a burgeoning arts and tech riverfront town. Grab an authentic lobster roll and photograph renowned Portland Head Light while watching surf crash upon Cape Elizabeth’s rocky coast. The state’s largest retail center is located in South Portland, near the airport and several hotel and conference centers. Freeport entices travelers to uncover fabulous finds, but your group can also experience active adventures with L.L.Bean’s Outdoor Discovery School. Portland is perched on a peninsula, jutting out into island- studded Casco Bay. Older architecture blends gracefully with the new as you stroll along the waterfront or the cobblestone streets of the Old Port section of town. Portland is easy to navigate by foot, taxi or bus. Small parks and squares dot the landscape, offering comfortable respite for urban explorers. Intriguing shops and cozy coffee and tea houses beckon to passersby. Harbor cruises, historic buildings, and galleries nestle along the working waterfront. On a stroll through the Old Port, you’ll hear the squall of gulls and the low moan of bell buoys as you watch fishermen unloading their daily catch. Portland’s waterfront is still very much a working port, an integral part of the local economy. Underlying the latest tech, fashion, and culinary scene is a deep sense of continuity and natural authenticity. With sophisticated style and artistic sensibilities, Greater Portland is never-the-less unpretentious and welcoming. WELCOME TO GREATER PORTLAND BOTH REFINED AND RELAXED


DINING • Lobster, Seafood & Clambakes • “Taste of Maine” Receptions • Local Microbreweries/Distilleries

and Wineries • Culinary Tours • Wine Education & Pairings • Chef Classes

ON & AROUND THE SEA • Harbor Cruises • Lobster & Clambakes • Kayaking, Canoeing, Paddleboarding • Sunset Sailboat Charters • Lighthouse Museums • Windjammer Cruises • Fishing (Deep Sea & Fresh Water) • Lobstering Tours • Whale & Puffin Watching • Land & Sea Tours • Wine Sails

ARTS & ENTERTAINMENT • Art Museums & Galleries • Professional Dance, Theatre, Symphony & Opera • Local & National Musicians

• Summer Music Theatre • Entertainers, Performers, Downeast Humorists • Art Walks SHOPPER’S DELIGHT • Old Port Boutiques • Maine Made Gifts

PHOTO, CLOCKWISE FROM TOP LEFT: Kim Seng; Courtesy Gritty McDuff’s; Tim Greenway (2)

• Arts District Galleries & Shops • Freeport Outlets & Boutiques • L.L.Bean



Don’t be fooled by Portland’s size—you’ll find a diversity and sophistication of cultural, historic, and entertainment offerings typically encountered in much larger metro regions. Be sure to leave some free time on the itinerary for your attendees to experience and explore our sights and attractions. Have fun in Maine. Portland, the cultural hub of northern New England, is home to professional theater and dance troupes, a fabulous art museum, and its own opera company and symphony orchestra. Historic homes and maritime museums honor the past’s legacy and bestow an appreciation for how a long and fruitful association with the sea continues to shape the region today. And the region’s culinary scene continues to mushroom with multiple awards from the James Beard Foundation and recognition by Bon Appetit as the “Restaurant City of the Year.” Maine lobster continues to have a devoted following, and a lobster and clambake with all the fixings can add that extra excitement that your delegates will long be talking about. In addition to the freshest of seafood, a

smörgåsbord of culinary tastes is on offer in a wide variety of casual to elegant venues. Greater Portland’s microbrew movement is also thriving; locally brewed beer is served at most restaurants and pubs, and tour companies will drive you to safely sample drinks from Maine’s local breweries, distilleries, and wineries. Tours of every variety will give you a quick lay of the land. From informative trolley tours and culinary strolls to whale-watching and lobstering cruises, your group will have fun delving into the region's intriguing history and culture. A tour, by land or sea, will be the talk of the town; see listings starting on page 29. The heart of Vacationland is brimming with great food, great beer, great people, and great memories.” — Alexis Kelly, Fodor's, " Top places to go in USA & Canada in 2020" “


HISTORICAL SITES • Transportation Museums • Museum Homes • Center for Maine History • Architectural Walking Tours • Fort Gorges • Maine Irish Heritage Center • Museum at Portland Head Light • Portland Observatory • Spring Point Ledge Lighthouse OUTDOOR ADVENTURES • Sailing, Canoeing, Kayaking • Whitewater Rafting • Golf • Moose Watching • Nature Walks • Ice Skating & Sleigh Rides • Snowshoeing • Skiing (Downhill & X-Country) • Bicycle Touring & Trail Riding • Challenge Course & Zip Line • Horseback Riding • L.L.Bean Outdoor Discovery Schools

ATTRACTIONS & AMUSEMENTS • Brewery & Distillery Tours • Lighthouse Photography Tours • Baseball, Basketball, & Hockey Teams • Parks & Wildlife Viewing • Group Art Experiences • Sightseeing Tours / Land & Sea • Casino Gaming • Scenic Railroad Tours • Coastal Maine Botanical Gardens

• Bowling & Laser Tag • Portland Observatory • The Escape Room • Float Harder • The Axe Pit • Cooking Classes • Maine Brews Cruise

PHOTOS CLOCKWISE FROM TOP: Courtesy Creative Portland/Arts are Alive, Dave Gutter; Corey Templeton; Portland Sea Dogs; Portland Museum of Art



Looking for a way to reward your valuable employees or host a memorable team building experience? With miles of breath- taking coastal scenery, gorgeous inland vistas, and attentive hospitality staff, Maine is an ideal incentive destination. Adventure in Maine The Western Lakes and Mountains region offers superb Alpine skiing, snowmobiling and rafting, while most other outdoor activities are easily accessible in Greater Portland. You can canoe through the state’s largest salt marsh in Scarborough or take in a panoramic view of brilliant foliage on a fall hike up Bradbury Mountain in Pownal. Maine Audubon sanctuaries in Portland, Falmouth and Freeport are the ideal place for bird watchers to roam, while golfers will find excellent links, both inland and oceanside. Biking and kayaking with experienced guides are two of the most popular outdoor activities that can be done as a group. Or you can don rubber gloves and haul traps with a Maine lobsterman. Elegant schooners will sail your party down the bay for a close-up view of forts and lighthouses. Try ice-fishing or whale-watching, or let L.L.Bean’s Outdoor Discovery Schools introduce you to archery, paddle-boarding, fly-fishing, or a host of other exciting activities.


Since Maine is one of the nation’s great outdoor playgrounds, you may want to combine your business meeting or convention with an exhilarating recreational outing. Or let your delegates discover their own adventure; just knowing what’s available to them is likely to make them more eager to attend your event.

“ We had a great conference in Portland, with attendance 20% above average! Attendees enjoyed all of the great restaurants and many came in early, or stayed after, to do day trips throughout Maine. It was truly a wonderful conference—Thank you for all your

assistance and suggestions. — Stacy Dodd, National Association of Secretaries of State


ANNUAL EVENTS & FESTIVALS FEBRUARY Flavors of Freeport Enjoy samples from some of Maine’s best chefs and local brews and beverages at the Ice Bar. MARCH Maine Restaurant Week Specially-priced three-course meals celebrate Maine’s culinary scene from the South Coast to Maine’s Mid Coast. Maine Boatbuilder’s Show Portland’s gathering of the finest crafts- men & boatbuilders on the East Coast. The Maine Flower Show in Portland Displays by Maine’s best garden and landscape companies. JUNE Portland Wine Week Tasting events run the gamut from boo- jee to basic at Wine Wise's celebra- Boothbay Harbor Fully rigged windjammers sail into the harbor. Concerts, antique boat parade, & fireworks. Maine Festival of American Music in New Gloucester Music by the Shakers & American composers at Sabbathday Lake Shaker Village. Greek Heritage Festival in Portland Greek foods, arts and crafts, and live entertainment. JULY Bar Harbor Music Festival Outstanding up and coming talent from jazz to new composers to a string orchestra at various venue s. Yarmouth Clam Festival Celebration includes a parade,races, games, entertainment & all the clams you can eat. Maine Lobster Festival in Rockland New England’s fun festival where lobster is king. tion of all things wine. Windjammer Days in

(Continued on page 15)

PHOTO, CLOCKWISE FROM TOP LEFT: Courtesy L.L.Bean Outdoor Discovery Schools; Courtesy Wine Wise Events; Portland Paddle; Courtesy CNL/Boyne


New England is fortunate to have four seasons that each brings its own distinct pleasures: crisp autumn days, winter’s frosty elegance, the new growth and brilliant floral hues of spring, and summer’s salty sea breezes. SEASONS’ GREET INGS Year-round in Maine. Your delegates will want to take advantage of the seasonal flavors on tap when they’re here. Curling up by a winter’s fire, rafting during a spring high-water release, picking apples, sailing on the bay—there’s always something special to do to make the most of the time you’ve chosen to meet in Maine. Maine is a safe and comfortable destination where delegates often combine a family vacation with business travel. The skies fill with the sounds of outdoor concerts throughout the summer and into fall. Annual festivals celebrate everything from the bounty of autumn’s harvest to the delights of winter. When you hold your next meeting in Maine, you may run out of time, but never things to do! Meeting in Maine during the peak season can be a challenge for budget-conscious groups, but you can still have a budget-friendly meeting in the summer by choosing the right venue. Head to the mountains where ski resorts welcome groups at off-season rates and state parks are nearby. Or take over a college campus! When school’s out, you can enjoy the robust meeting and leisure space of several colleges near the ocean. Book a multi-functional arena or theatre for your peak season space and cheer at the savings. Winter and spring are the value seasons in Greater Portland; your budget will stretch further during these months. Not only are room rates lower but the region is filled with fine dining, sports, and an abundance of arts and entertainment. Enjoy live performances of professional theater, dance, the Portland Symphony, and headliner concerts—all of whose primary programming correspond with Portland’s value dates. A VALUE PROPOSI T ION


AUGUST Portland Chamber Music Festival Internationally acclaimed artists perform a wide range of classical and contemporary chamber music. Art in The Park in South Portland Paintings & prints by artists from the entire Eastern Seaboard. Italian Street Festival in Portland Ethnic celebration featuring band music, children’s games & Italian food. American Folk Festival in Bangor Music, song & dance from across the country & the world, held on the Bangor waterfront. SEPTEMBER Cumberland Fair Large agricultural fair with crafts. OCTOBER Freeport Fall Festival Over 100 artists will exhibit at this annual event. Harvest on the Harbor in Portland Food & Wine Festival celebrating Maine’s culinary arts. NOVEMBER ANNUAL EVENTS & FESTIVALS (Continued from page 13) Portland Beer Week A series of events to enhance knowledge and appreciation of the beer culture in Greater Portland. Thru Dec / Gardens Aglow in Boothbay Coastal Maine Botanical Gardens sparkle with the largest light display in Maine.

Thru Dec / Light Up Your Holidays in Portland Downtown is alive & merry with joy-filled celebration on its streets. Thru Dec / Polar Express in Portland Ride the Maine Narrow Gauge Railroad to the North Pole. Christmas at Victoria Mansion: Historic home is lavishly decorated by area designers and florists for the holidays. DECEMBER Merry Madness in Portland Come downtown for a night of shopping and merriment. Christmas Prelude in Kennebunkport Annual celebration with tree lighting, candlelightceremony, caroling & crafts fairs. Sparkle Celebration in Freeport Parade, carol singing & horse-drawn carriage rides. Magic of Christmas in Portland Portland Symphony Orchestra presents it’s annual holiday concert series at Merrill Auditorium.

PHOTOS CLOCKWISE FROM TOP LEFT: Corey Templeton; Tim Greenway/ VisitFreeport; Sunday River; Woods Wheatcroft



Your delegates may want to extend their stay in Maine with a variety of pre- and post-conference trips. Our team can suggest day trips or week-long outings—from the mountains to the sea, there’s so much to discover and many opportunities to turn a business trip into a real vacation. Popular Pre-/ Post-Conference Trips THEMED TRIPS There’s something for everyone in Maine! Art lovers can follow the Maine Art Museum Trail and immerse themselves in works of art from ancient to contemporary. If lighthouses set you aglow, you can seek out the more than 60 beacons that illuminate the craggy coast. Moose watching, whale watching, and other wildlife tours are also available in various regions throughout the state. SOUTH & MID-COASTAL MAINE Charming towns and villages dot the coast both south and north of Portland, boasting terrific art galleries, shops, and cruises. Enjoy forts and lighthouses, amusement parks and maritime museums, salt marshes and beaches. Freeport is home to wonderful shopping, and outdoor outfitter L.L.Bean is a destination unto itself. DOWNEAST MAINE & THE CANADIAN PROVINCES Acadia, Maine’s only national park, is located less than four hours northeast of Portland, near the resort town of Bar Harbor. Hiking trails and carriage paths offer spectacular views. On your way, visit the quaint villages of Boothbay Harbor, Rockport and Camden, boasting art galleries, shops and windjammer cruises. The CAT Ferry makes the trip from Bar Harbor to Yarmouth, Nova Scotia in 3 1 / 2 hours, the perfect spot to begin exploring Canada’s ocean playground. MOUNTAINS & LAKES REGION Rustic cabins, camping, swimming, and boating in the clear waters of Maine’s lakes… if you love to be active outdoors, this is the region for you! Enjoy mountain biking, fishing, hunting, canoeing, whitewater rafting, cross-country or downhill skiing, and the wildlife of these unspoiled landscapes. The Katahdin Woods and Waters National Monument invites discovery of northern Maine’s outdoor playground. Get a different kind of adrenalin rush as you try your luck at table games and slot machines at Oxford Casino, a mere 40 minutes from Portland.


GO CAR FREE It’s easy to explore Greater Portland without a car. Trolleys offer narrated tours, and boats are lined up along Commercial Street ready to take you out on the bay. You can get between the Portland Transportation Center (train and bus), the Portland Jetport, The Maine Mall, and up to Freeport on the METRO bus, and the Amtrak Downeaster gets you north to Freeport and Brunswick and south to Old Orchard Beach, Saco, and Wells without the hassle of driving and parking. Several tour companies will customize an itinerary for a half to several days and take you where you most want to go. So don’t hesitate to extend your visit if you arrive without a car—Maine awaits.

STAY ONE MORE DAY Just off the coast of Portland, several Islands await your discovery. Hop a Casco Bay Lines ferry for an overnight stay on Peaks, Chebeague, or Great Diamond and enjoy the serenity of island life for a spell. As you relax in Adirondack chairs, you’ll find it hard to believe you’re only 30 minutes to an hour away from Maine’s largest city.

“Having our event in Maine brought in a greater number of attendees than we've had in the past. Maine is a bucket-list destination for many, and its picturesque fall foliage, friendly locals, and trendy food scene created an ideal experience for our participants.” —Lisa Boon, CMP, Retail Confectioners International

PHOTOS CLOCKWISE FROM TOP LEFT: Chris Lawrence; Thomas Mitchell (3)



Get to Maine. The Portland International Jetport is conveniently located just three miles from downtown Portland, and many hotels offer free shuttle service. Rental car, taxi, van and stretch limousine, and livery services are also available at the Jetport. Other nearby airports offer limousine, bus and van services as well. For motorists traveling from northeast cities, access by auto is a breeze; Portland is situated adjacent to Interstate 95, just two hours north of Boston, and less than four hours from Hartford. Portland is also serviced by national and regional bus lines, offering numerous routes into the city. You can also ride the rails to Portland on the “Downeaster,” Amtrak’s passenger service between Boston and Brunswick. Once here, you will find it a city easy to navigate. The METRO bus system offers convenient public bus service from outlying regions to downtown as well as express service to Yarmouth, Freeport, and Brunswick. Casco Bay Lines connects passengers with the harbor’s Calendar Islands. Our team can also connect you with local motorcoach companies to provide a shuttle bus for your delegates and help you find parking for large city-wide conventions. COMPACT AND CONVENIENT.

Air access to Portland is excellent, averaging nearly 100 arrivals and departures daily from hub cities. Given its frequency of flights and convenient schedules, Portland offers attendees availability and service that cannot be matched by most destinations its size.


Air: portlandjetport.org Train: traintomaine.com

Bus: concordcoachlines.com Ferry: cascobaylines.com

PHOTOS, FROM LEFT: Courtesy NNEPRA / The Downeaster; CFW Photography


Make An Ordinary Trip, EXTRAORDINARY

We invite you to make an ordinary trip extraordinary, and enjoy affordable luxury travel without the worry. Maine Limousine Service specializes in corporate travel, airport transfers, weddings and all special occasions. Situated just minutes from the Portland International Jetport, Maine Limousine Service has been providing professional, reliable luxury transportation for Northern New England since 1987.

Toll Free: 800-646-0068 • Local: 207-883-0222 Online Reservations available at www.mainelimo.com Email inquires to info@mainelimo.com

Tampa* Vero Beach* Washington /Dulles & Reagan *Seasonal non-stop service


VIP T our & C harTer B us C omPany

• Delta Air Lines • Elite Airways • Frontier Airlines • JetBlue Airways • Southwest Airlines • Sun Country • United Airlines


Miles to Portland

Augusta Bangor

60 miles 130 miles

Your first choice for safe, efficient, reliable & comfortable transportation, tours & related travel services.

Bar Harbor 160 miles Logan (Boston) 100 miles Manchester (NH)90 miles Pease (NH) 50 miles

NONSTOP FLIGHT CITIES Atlanta Baltimore Boston Charlotte Chicago/Midway & O’Hare

H Wedding Shuttles H Corporate Events H School Trips H Sporting Events H Convention Shuttles H Shopping Excursions H Private Charters H Preplanned Tours H Multi-Day Tours H Senior Trips H Airport & Hotel Shuttles


Approx Approx Miles Flt. Times

Cincinnati Cleveland Columbus Denver* Detroit Ft. Myers*


1220 520

3:30 1:30 0:30 2:30 5:00 6:20





1095 1840 3265

Dallas London

Indianapolis Melbourne* Minneapolis/St. Paul* Milwaukee Newark New York/JFK & LaGuardia Orlando Philadelphia Pittsburgh Raleigh-Durham* Sarasota

A modern fleet of vehicles, accommodating 6 to 55 passengers, with wheelchair accessibility, Wi-Fi, Restroom, Luggage Storage, DVD monitors, Seatbelts and USB Outlets.

New York

320 415


Philadelphia San Francisco


3250 1500

6:30 3:30 1:40


Washington, D.C. 535

129-137 Fox St. Portland ME 04101 (ph) 207-772-4457 (f) 207-772-7020 www.vipchartercoaches.com H vip@vipchartercoaches.com

The Jetport offers easy connections from many other destinations.


The following resources offer information on leisure travel throughout all regions of Maine: Maine Office of Tourism (888) 624-6345 visitmaine.com Maine Tourism Association (207) 623-0363 mainetourism.com


Auburn/Lewiston. . . . 38 Augusta 60 Bangor . . . . . . . . . . 133 Bar Harbor. . . . . . . . 160 Bath. . . . . . . . . . . . . 32 Bethel/Newry. . . . . . . 67 Boothbay Harbor . . . . 59 Brunswick. . . . . . . . . 26 Camden . . . . . . . . . 105 Cape Elizabeth. . . . . . . 9 Carrabasset Valley. . 108 Casco/Naples . . . . . . 35 Cumberland. . . . . . . . 12 Falmouth. . . . . . . . . . . 7

Freeport . . . . . . . . . . 17 Gorham. . . . . . . . . . . 12 Gray. . . . . . . . . . . . . 21 Greenville . . . . . . . . 150 Hallowell. . . . . . . . . . 53 Kennebunkport . . . . . 29 Kittery. . . . . . . . . . . . 48 Millinocket. . . . . . . . 200 New Gloucester. . . . . 24 Newagen. . . . . . . . . . 63 North Conway, NH. . . 65 Northport. . . . . . . . . . 90 Ogunquit. . . . . . . . . . 35 Old Orchard Beach. . . 14

Owls Head. . . . . . . . . 32 Oxford. . . . . . . . . . . . 39 Poland Spring . . . . . . 30 Rangeley. . . . . . . . . 128 Rockland. . . . . . . . . 105 Rockport. . . . . . . . . 103 Saco. . . . . . . . . . . . . 17 Scarborough. . . . . . . 10 Standish. . . . . . . . . . 20 The Forks . . . . . . . . 144 Westbrook. . . . . . . . . . 7 Windham. . . . . . . . . . 26 Yarmouth. . . . . . . . . . 11 York Beach/Harbor. . . 41






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ADDRESS 158 Fore St




13 Homewood Suites by Hilton 14 Hyatt Place Portland Old Port

200 Southborough Dr, Scarborough A2

1 AC Hotel Portland Waterfront


433 Fore St 468 Fore St 20 Milk St

E7 E7 E8

2 Aloft Portland Maine

379 Commercial St


15 Portland Harbor Hotel

3 Best Western Merry Manor Inn

700 Main St, So. Portland


16 Portland Regency Hotel & Spa 17 Portland Sheraton at Sable Oaks

4 Black Elephant Hostel

33 Hampshire St 163 Danforth St

E9 D4 E6 B5

200 Sable Oaks Dr, So. Portland A3

5 Blind Tiger

18 The Press Hotel

119 Exchange St 155 Riverside St

D8 A8 E10 A8 A10 C6

6 Canopy by Hiilton

9 Center St

19 Ramada Plaza by Wyndham

7 Clarion Hotel

1230 Congress St

20 Residence Inn Portland Downtown 145 Fore St

8 Courtyard by Marriott

100 Southborough Dr, So. Portland A2

21 Super 8 by Wyndham 22 University of New England 23 Westin Portland Harborview

208 Larrabee Rd, Westbrook

9 Courtyard by Marriott Downtown 321 Commercial St


716 Stevens Ave

10 The Francis

747 Congress St 65 Commercial St

C5 F9 D5

157 High St

11 Hilton Garden Inn Downtown

12 Holiday Inn By the Bay

88 Spring St


Meeting Planner FAQs Q:WHAT GROUP SIZE CAN YOU ACCOMMODATE? A: The largest meeting space in Greater Portland is just over 35,000 sq ft. There is a combined available square footage of 155,000 sq ft from venues in downtown Portland. Q:CAN YOU HELP MARKET & BUILD ATTENDANCE? A: Yes! We are happy to help market your event. We can post your meeting’s details to our Events Calendar and use our social media channels to help promote it. Additionally, we provide our printed marketing materials and high resolution destination images and promotional videos. Q:DO YOU HAVE GIFT BAGS WITH LOCAL PRODUCTS? A: Our team can provide your guests with complimentary visitor guides. We are also happy to connect you with local makers that will work with you to craft Maine-made gifts for your swag bag.

Q:WHEN IS PEAK SEASON? A: June-October is considered peak season for the Greater Portland region. For a more budget-friendly meeting, consider our region during the winter and shoulder (Nov/Dec & Apr/May) seasons. Our city is a vibrant meetings and events destination, year-round! Q:DO I NEED A MEET ING PLANNER? A: Our sales team can act as your local liaison while planning your event at no cost to you. From choosing the ideal venue to assisting with vendor referrals, our goal is to provide you with services to make your meeting a success.


Q:HOW HAS MAINE’S HOSPI TAL I T Y INDUSTRY ADAPTED TO COVID? A: We take our own health and safety and that of our guests seriously! Most hotels, restaurants and shops have responded to Covid concerns by implementing protocols to minimize the risk of enjoying their businesses. Since every business is unique, please refer to each property’s website for full details on their current policies. You’ll find enhanced sanitation and social distancing measures in place and most locations require unvaccinated guests to wear face coverings. Maine continues to rely on State and Federal CDC guidelines when restricting attendee numbers and mandating other safety measures. Travel guidelines are constantly changing so refer to the State’s updated Covid website, maine.gov/covid19/ where you’ll find safety recommendations, state statistics, vaccination and testing information, and FAQs for travel and visitors.

Q:WHERE DO WE GET THE BEST LOBSTER? A: Maine Lobster is the sweetest, most flavorful lobster you can eat—hand-caught by local fishermen committed to sustainable fishing for generations. Many restaurants offer a variety of lobster dishes but all are made with the freshest of Maine’s most sought-after delicacy. Q:WHERE CAN I HAVE A LOBSTER BAKE? A: There are several ways you can host your own lobster bake for your group. You can bring in a local caterer to one of our unique venues, dine at one of Portland’s mouth-watering restaurants, or even take a scenic cruise on Casco Bay as you crack into those lobsters.

PHOTOS CLOCKWISE FROM TOP LEFT: Wanderful / Women in Travel Summit; Focus Photography; Sea Bags; Foster’s Clambake / Michael Wilson; Allagash Brewing / Mat Trogner



TRANSPORTATION Air & Train Travel................................................................................................... 27 Bus, Van, Limousine & Charter Companies........................................... 27 ACTIVITIES Adventure, Sports & Recreation..................................................................... 27 Arts, Culture & History ....................................................................................... 29 Cruises, Charters & Tours...................................................................................30 SERVICE VENDORS Audio Visual & Electrical Services............................................................... 31 Catering & Lobsterbakes.................................................................................... 31 Display & Exhibit Services / Rentals.......................................................... 32 Entertainment............................................................................................................. 32 Event, Meeting, Trade Show & Wedding Planners............................ 33 Florists............................................................................................................................ 33 Photographers & Videographers................................................................... 33 Printers / Publishers.............................................................................................. 34 Promotional Items & Gifts................................................................................. 34 Receptive Tour Operators / Travel Agencies...................................... 34 Special Services........................................................................................................ 34

Charter a Casco Bay Lines ferry for your own private cruise around Casco Bay. We welcome groups of all sizes looking to host a private cruise or charter transportation to and from an island. Add entertainment, catering, or even a lobster bake on Peaks Island to your outing. We provide the boat and crew and, if you like, complete bar service. ComeCruiseCascoBay! PLANNING AN EVENT?

[ Vendor Directory ]

cascobaylines.com • (207) 774-7873 Casco Bay Ferry Terminal Maine State Pier • Portland, Maine

Events At Home




Professional, knowledgeable, uniformed chauffeurs will escort you to any destination. Our fleet of immaculate, late model vehicles includes sedans, SUVs, limousines, Sprinters, executive shuttle bus, and a 1962 Bentley. Specializing in corporate and leisure travel, airport transfers, weddings, sightseeing and all special occasions. Online reservations available. See ad pg. 19

THE ESCAPE ROOM 492 Congress St, Portland, ME 04101 (207) 619-3775 info@escaperoomme.com escaperoomme.com

[ Vendor Directory ]


Perfect for team building or company outings for groups up to 36 people per hour. The Escape Room brings people together to reach a common goal: unlocking the door. In order to accomplish this, people need to work together. Book now and see if you have what it takes to escape in 60 minutes or less!

AMTRAK DOWNEASTER 100 Thompson’s Point Rd, Portland, ME 04102 (800) USA-RAIL jennifer@nnepra.com amtrakdowneaster.com The Amtrak Downeaster is your car-free connection from Brunswick, Maine to Boston, Massachusetts and beyond. Make a Downeaster train ride a part of your next meeting or event. Group travel is fun, easy, and affordable. Save up to 50% with our group travel discount.

NORTHEAST CHARTER & TOUR CO. 235 Goddard Rd, Lewiston, ME 04240 (207) 784-3159 ksullivan@gonect.com gonect.com

FYOOD KITCHEN 72 Parris St, Portland, ME 04101 (207) 837-5480 info@fyoodkitchen.com foodkitchen.com

The perfect solution for any and all of your group transportation needs. From single-day trips to week-long adventures, we have the perfect charter vehicles for you. With Maine’s largest motorcoach fleet, and more, we will get you and your group to your destinations safely and on time. Contact us today!

PORTLAND INTERNATIONAL JETPORT 1001 Westbrook St, Portland, ME 04102 (207) 874-8877 pwmadmin@portlandmaine.gov portlandjetport.org

Bring people together for cooking competition parties - no experience required! We host birthday parties, team building events, bachelor/ ettes, family throwdowns, date nights, and everything in between. You’ll split up into teams and face off in our professional kitchen for two rounds of fast-paced cooking. Creativity and teamwork are keys to success. JUNCTION BOWL 7 Railroad Ave, Gorham, ME 04038 (207) 222-7600 ben@jctbowl.com jctbowl.com Junction Bowl is an entertainment hub with 12 ten-pin bowling lanes, an arcade designed for all ages, a large dining room, large outdoor dining area with live music during the summer and fall months, and full bar featuring a wide selection of American pub-style food and drink. LIGHTHOUSE BIKES 72 Ocean St, South Portland, ME 04106 (207) 200-0900 lighthousebikesmaine@gmail.com lighthousebikesportland.com Take your group for a guided tour, pedicab ride, or to explore the region at your own pace with a worksman bike rental. Lighthouse Bikes offers guided bike and pedicab tours, bike rentals and repairs, as well as mechanic and art classes for students of all ages.

VIP TOUR & CHARTER BUS CO. 129 Fox St, Portland, ME 04101 (207) 772-4457 vip@vipchartercoaches.com vipchartercoaches.com

The Jetport offers travelers easy access off of the Maine Turnpike, easy parking across the street from the terminal and great airlines offering low airfares. Convenient location, convenient terminal and great airfares make Portland a great choice, and one of New England’s fastest growing airports. See ad pg. 20

Transportation services include weddings, shuttles, corporate & sporting events, school trips, shopping excursions, multi-day tours, private charters and more. Vehicles range from Deluxe 55 passenger Coaches, 41-44 passenger Activity Coaches, Mercedes Sprinter seating 14, Ford Flex seating 6. ADA accessibility, Wi-Fi, DVD, USB & luggage storage. Travel in style. See ad pg. 19


CHARTER COMPANIES CUSTOM COACH AND LIMOUSINE 19 Bartlett Rd, Gorham, ME 04038 (207) 797-9100 info@customcoachandlimo.com customcoachandlimo.com


We are a family business and have earned a reputation for consistently providing the finest in transportation service since 1988. Providing multiple vehicles for 1 to 57 passengers. Whether it be for group, individual or business travel, weddings or any other event, Custom Coach has what you need. “You’ll get accustomed to Custom.”

ADVENTURE, SPORTS & RECREATION THE AXE PIT 333 Clarks Pond Pkwy South Portland, ME 04106 (207) 300-6161 booking@theaxepit.com theaxepit.com

GOOD TIMES SHUTTLE 36 Shannon Lane, Saco, ME 04072 (207) 400-4560 bruce@goodtimesshuttle.com goodtimesshuttle.com

L.L.BEAN OUTDOOR DISCOVERY SCHOOLS 15 Casco St, Freeport, ME 04033 (888) 270-2326 outdoor_discovery@llbean.com llbean.com/adventure

Birthday parties, bachelor or bachelorette parties, corporate team-building and more. It’s as easy and safe as playing darts, but FAR more satisfying. We can accommodate groups of any size! Rent out the entire facility for your own private event up to 50 people or have our mobile unit to come to you. BAYSIDE BOWL 58 Alder St, Portland, ME 04101 (207) 791-2695 20 lanes and a selection of fun event spaces that can host groups from 10 - 200+. Full bar with a variety of local beers on draft and kitchen providing all catering done in-house. We want to help make the planning process as easy as possible—hope you can come roll with us soon! info@baysidebowl.com baysidebowl.com/party

Based in the Portland area. We provide service to many Maine Destinations: restaurants, theaters, sports events, casinos, etc. Corporate functions, weddings, trade shows, conventions, airport service. Our 14 passenger van has individual coach style seats, a high ceiling, providing a very comfortable ride along with low rates and friendly service. MAINE LIMOUSINE SERVICE 70 Pleasant Hill Rd, Scarborough, ME 04074 (207) 883-0222 info@mainelimo.com mainelimo.com

Corporate team building, group trips, private lessons, kids’ birthday parties – our expert guides will help you create an experience that’s right for your group. From paddle boarding to fly casting to overnight trips, we offer a wide range of exciting outdoor programs – let us plan a fun event for you.

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Our brand new Event Center is the perfect setting for almost any kind of event!


Whether you’re hosting a meeting, party, seminar, reunion, or gala, we’re ready to help you make it a success! Enjoy the convenience of our attached 100-room hotel and ample free parking. We offer event planning, onsite catering and can provide state-of-the-art audio/visual equipment for meetings up to 200 people and dinners up to 250. Let us help you create an event to remember!

Oxford Casino Hotel is just minutes from the Maine Turnpike on Route 26!

Persons under 21 years of age may not enter the gaming area unless licensed as employees. Gambling problem? In Maine, call 2-1-1 for help.

MUSE PAINTBAR 245 Commercial St, Portland, ME 04101 (888) 607-6873 hello@musepaintbar.com musepaintbar.com

MAINE MARINERS 94 Free St., Portland, ME 04101 (833) GO-MAINE mariners-sales@comcastspectacor.com marinersofmaine.com

ARTS, CULTURE, & HISTORY ART NIGHT OUT 352 Cottage Rd, South Portland, ME 04106 (207) 799-5154 info@artnightout.com artnightout.com We offer sophisticated art making experiences for your team, bridal party, family reunion, or corporate retreat. Every one will walk away with a beautiful work of art. Book an Art Night Out in one of our sponsored locations or we will come to you at your office, hotel, or meeting space.

[ Vendor Directory ]

Sip and socialize in one of our private studios with a dedicated in person artist to host your event. Select a painting in advance from our art library or commission a custom piece. Party goers can order food from our kitchen or cater their own food items. Virtual private events are also available. OGUNQUIT PLAYHOUSE 10 Main St, Route 1, Ogunquit, ME 03907 (207) 646-2402 x252 Box Office (207) 646-5511 groups@ogunquitplayhouse.org ogunquitplayhouse.org Nationally renowned award-winning musicals and plays with professional casts from Broadway, TV and film. It is set in the charming seaside village of Ogunquit, has 668 seats and is handi- capped-accessible with assisted-listening devices for the hearing impaired. Guaranteed top-notch entertainment and a delightful experience. Private catered events available in outdoor tent. PORTLAND MUSEUMOF ART 7 Congress St Portland, ME 04101 (207) 775-6148 ahill@portlandmuseum.org portlandmuseum.org/magazine/facilityrental By hosting an event at the Portland Museum of Art, you treat your guests to a distinct environ- ment, rich with fine art and iconic architecture, while supporting the museum’s efforts to offer world-class exhibitions and educational programs to the Maine community and beyond. PORTLAND SYMPHONY ORCHESTRA 50 Monument Sq, 2nd Floor, Portland, ME 04101 (207) 773-6128 info@portlandsymphony.org portlandsymphony.org In its 95th season, the Portland Symphony is a fully professional orchestra that is recognized as one of the top of its size in the country. The PSO performs a wide variety of classical, popular, kid-friendly, and holiday concerts at the historic Merrill Auditorium in the arts district. Groups receive ticket discounts & personalized assistance. SOUTHWORTH PLANETARIUM 70 Falmouth St, Portland, ME 04103 (207) 780-4249 edward.gleason@maine.edu usm.maine.edu/planet Portland’s space & science place! Explore galaxies, atoms, cells & the sea in our subterranean star dome. Available for group shows throughout the day. You may schedule your group showings for times other than those listed in our schedule. We offer shows to school groups, birthday parties, and business organizations. We’ve even done weddings!

A professional hockey team in Portland; affiliate of the Boston Bruins. The ECHL has 26 teams in the U.S. and Canada. Ticket discount for groups of ten or more, preferred seating, group recog- nition during game, additional experience and dining options available. Call for ticket plans, groups, and team info. NORTHEAST WHITEWATER LODGE, CAMPGROUND & GUIDE SERVICE 155 Greenville Rd, Shirley Mills, ME 04485 (207) 695-0151 info@northeastwhitewater.com northeastwhitewater.com Experience our wildly authentic Moosehead Outdoor Adventures! Northeast Whitewater is located at the heart of moose country and world class whitewater rapids. Daily guided trips; moose tours, waterfall hikes, whitewater rafting. Modern facility with campground, yurts, pavilion and meeting space. Come for the day or stay awhile! See ad pg. 33 OXFORD CASINO HOTEL 777 Casino Way, PO Box 777, Oxford, ME 04270 (207) 539-6700 info@oxfordcasino.com oxfordcasino.com Oxford Casino offers a unique entertainment experience with contemporary table games and slot machines. Grab your friends and have some fun at southern Maine’s only casino. Excitement goes 24/7 and there’s always a reason to celebrate. Just minutes from Exit 63 off the Maine Turnpike. See ad pg. 28

GREATER PORTLAND LANDMARKS 93 High St, Portland, ME 04101 (207) 774-5561 x104 info@portlandlandmarks.org portlandlandmarks.org

Explore Portland’s history and see panoramic views at the Portland Observatory Museum (1807), located at 138 Congress Street, America’s only historic maritime signal tower. Open daily 10am – 4:30pm Memorial Day weekend through Columbus Day.

BOARD & BRUSH PORTLAND 98 Cross St N, Portland, ME 04102 (207) 536-0009 portlandme@boardandbrush.com

boardandbrush.com/workshops/private-events/ Private workshops allow groups to select their own wood signs or décor, and time/date for a party—Perfect for Birthdays, Bachelorette parties, Bridal showers, Team building, and more. We provide the materials and step-by-step instruc- tions, allowing attendees to create beautiful take home pieces! COASTAL MAINE BOTANICAL GARDENS 132 Botanical Gardens Dr Boothbay, ME 04537 (207) 633-8000 info@mainegardens.org mainegardens.org/visit/plan-your-visit Maine’s first, and New England’s largest, botanical garden provides the ultimate Group getaway! Whether your group is interested in taking an educational and inspirational field trip, offering the staff or board members the benefits of an off-site retreat, or just relaxing in a beautiful setting with friends, the Gardens provides an unmatched experience.

PORTLAND PADDLE 44 Waterville St, Portland, ME 04101 (207) 370-9730 zach@portlandpaddle.net portlandpaddle.net

We offer a range of tours to explore some of the most interesting and beautiful kayaking destinations in Casco Bay. Our rental fleet consists of a diverse mix of high quality kayaks and stand-up paddle-boards. Reservations are optional but recommended, especially if you have a large group.

MAINE HISTORICAL SOCIETY 489 Congress St, Portland, ME 04101 (207) 774-1822 info@mainehistory.org mainehistory.org

PORTLAND SEA DOGS 271 Park Ave, Portland, ME 04102 (207) 874-9300 seadogs@seadogs.com seadogs.com

Visit. Explore. Discover. In Portland’s arts district. Tour the boyhood home of Henry Wadsworth Longfellow, America’s beloved 19th century poet (May-Oct). Our year-round museum of changing exhibits spans centuries of Maine life. Research family roots in our library. Purchase unique gifts. Rent our gracious venue for meetings, receptions and parties.

The Double-A affiliate of the Boston Red Sox. You can see the future stars of the Boston Red Sox today. The Sea Dogs provide fun, affordable, family entertainment. For groups of 20 or more the Portland Sea Dogs offer discounted ticket rates. Perfect for family outings & corporate events.

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